Institute of Tropical Medicine Antwerp

General policy principles 

• Recordings of education, teaching & learning associated activities are intended to supplement rather than to replace student attendance at lectures except where you may be unable as a student to attend due to medical reasons, travel restrictions, or other instance of force majeur or in case you are registered for a blended or distance-learning course. 

• Lectures can be live-streamed via Zoom for synchronous online education. Recorded lectures and other teaching & learning associated activities can be made available to students by download for offline viewing/listening on this Moodle platform, the ITM Learning management system (LMS). 

GDPR - Audio and video recordings: notifications, use and editing 

• Recording of education and teaching & learning associated activities, in particular classroom Lecture Capture (i.e. a live recording of a teaching session made available as a live stream or as a downloadable video film), is deemed to be in the legitimate interest of the ITM’s educational objectives and meeting the conditions stipulated under the GDPR art 6.

• You have the right to opt-out. The opt-out process is defined as follows: prior to the ITM course and/or teaching & learning associated activity, a written notification needs to be sent by mail to the course secretariat giving as much notice as possible.  

• It is not standard ITM policy to edit recordings beyond topping-and-tailing the beginning and end. Nevertheless, you can request to edit the Lecture Capture recording before being published on the Leanring management system (LMS) platform. The request must specify the purpose, what needs to be edited and discussed with the e-learning coordinator and lecturer in charge. Only reasonable requests to edit out incorrect, inflammatory, or otherwise undesirable content will be considered.

• The opinions and viewpoints expressed by students and invited lecturers/speakers on the recording are personal and do not necessarily reflect ITM’s position. Responsibility for these viewpoints lies entirely with the student(s) and external lecturers/speakers.

• Recordings of education, teaching & learning activities will not be used for promotional purposes unless consent is obtained from all identifiable individuals who appear in the recording.

• When given prior permission from the lecturer, you are allowed to make audio-only recordings for personal use but you can not share the recordings on electronic platforms without consent.

• An electronic platform (Echo360) integrated with the Zoom video conferencing platform will be used for Lecture Capture.

• Lectures can be live-streamed via Zoom for synchronous online education.

• Recorded education, teaching and learning associated activities will be stored and available on the ITM Learning management system for 3 years in total (during the academic year followed by 2 additional academic years). After these three years, the recordings – except from the webinar recordings - and their back-ups will be permanently erased from all electronic platforms.

• All education, learning and teaching associated recordings - except from the webinar recordings - will only be made available to the individuals for whom the recording was intended. In case of broader dissemination, recordings will be fully anonymised or consent will be obtained. 

• Lecture Capture recordings will be made available on the course page of the Learning management system within 12hours unless otherwise communicated (e.g. editing requests).

• Recordings of webinars can be made available on the ITM YouTube Channel and/or ITM Alumni platform for an unlimited period in time. 

See the ‘Moodle Privacy Policy’ for all information on Personal Data Protection.

• You are informed that photographs are regularly taken at ITM during educational activities. When accepting to pose for the picture, an oral or silent consent applies.

• For the publication of a portrait picture, written consent of the depicted individual needs to be asked by e-mail. The latter only applies for the use of portrait pictures, not group photo’s or general views.

By clicking on the ‘I agree’ button here below, I acknowledge to have read and understood the policy on audio/video recording and photographing for educational purposes.